Did you mean:. New Member. Why is it saying invalid ssn when is a valid ssn. Expert Alumni. Why is it saying invalid ssn when is a valid ssn What happens is, a Social Security Number SSN has to match up against a person's name when it's compared with the government's database, so there could be a mismatch if names are not entered correctly, or if names don't match what the government has.
StephanieLaBont e. Level 2. Why is it saying invalid ssn when is a valid ssn this is not true Why is it saying invalid ssn when is a valid ssn All the data entered has been validated and is correct. Why is it saying invalid ssn when is a valid ssn It's actually my son's ssn. Depending on how many employees you have, you could simply get them to verify their name and SSN before you close out your books to prepare W-2s.
There are a few options to choose from to verify Social Security numbers for wage reporting purposes. As you continue to gather information needed to prepare for year-end and your W-2s, keep these tips in mind for validating the Social Security numbers of your employees and yourself! Please note that this is not all inclusive.
Our guidance is designed only to give general information on the issues actually covered. It is not intended to be a comprehensive summary of all laws which may be applicable to your situation, treat exhaustively the subjects covered, provide legal advice, or render a legal opinion. J-1 Funding Requirements.
If you are currently working or will be working soon and are in need of a Social Security Number, please contact the nearest SSA to understand local operations. Based on this information, you may want to communicate with your employer about local SSA operations given COVID, and what instructions your employer may have moving forward.
To be eligible to apply for a SSN, foreign nationals must be required to have one for a specific immigration status or as an employee onboarding requirement. The University Payroll Office must show proof an SSN to the IRS for every individual employed by the University in order to pay that employee and to conduct government reporting required of employers. F-1 and J-1 students that are eligible for employment in the United States, whether on or off campus, will also require a Social Security Number.
Beyond tracking payroll, the SSN has become somewhat of a universal identification number used for many purposes around the country, including signing up for utilities, phone service, credit reporting, and banking. F-1 students require a job offer and employment authorization before they are eligible to apply for a Social Security Number.
The three main categories of work authorization for F-1 students are:. J-1 students require a job offer and employment authorization before they are eligible to apply for a Social Security Number.
There are two main categories of work authorization for J students:. Individuals in J-1 Scholar status are eligible to apply for a Social Security Number at any time, though note that you should wait at least 10 days after you arrive in the US to apply.
J-2 dependent spouses and children are also eligible to apply for social security numbers, after applying for receiving an Employment Authorization Document. Please see the J-2 work authorization page for more information. H-1B employees are eligible to apply for a Social Security Number at any time, though note that you should wait at least 10 days after you arrive in the US to apply. If you've previously had an SSN at any point in your life--even if it was decades ago--you cannot apply for a new number.
If you are in F-1, H-1B or J-1 status, the data that confirms your status and the fact that you are eligible for a Social Security Number has to be accessed on-line by the agent of the Social Security Administration SSA at the time you apply.
The data will not travel from the Immigration Service to the SSA database until two conditions apply:. You must have this documentation in hand before you apply for an SSN. The type of proof varies with the type of work authorization you have:. Two popular SSA locations include:. When you go to the SSA office to apply, you must present the following original documents:.
Check all documents carefully to ensure that we have the right name, SSN and wages on your claim. An error could be due to a simple mistake such as a typing error or it could be due to someone else using your SSN. If an employer reports wages under your SSN that do not belong to you, ask the employer to submit a correction to TWC. Wage corrections must come from employers. Your Social Security Number opens doors to so much of your personal and financial information that criminals try to steal it to avoid paying Social Security taxes, work in the United States, steal money from your bank account or engage in other illegal activities.
Deaf, hard-of-hearing or speech-impaired customers may contact TWC through the relay service provider of their choice.
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